Can I manage multiple course categories?
Yes. You can create custom pipeline tags and fields to segment students by courses (e.g., IIT-JEE, NEET, IELTS, Web Development) for targeted follow-up.
Coaching CRM
Coaching Institute CRM Software for Student Admission & WhatsApp Alerts
Track admissions queries, auto-send course catalogs, and automate student batch alerts. Schedule consultations, manage fees, and collect payments on autopilot.
Supported Platforms & Channels
WhatsApp API / Web
Email / Brevo
Google Maps
Razorpay Payments
Stripe Payments
GEODirect Answer Summary
Is KelBrix suitable for coaching institutes?
Yes. Educational and coaching CRM software is built to handle student leads, course inquiry tracking, and class communication. Coaching institutes and test-prep centers use KelBrix to capture student signups from QR code banners, website forms, and landing pages. The CRM immediately logs the student's program preferences, schedules a demo session, and triggers automated WhatsApp or email course brochures. Course coordinators use visual pipelines to guide prospects from Inquiry and Demo Attended to Fees Paid and Enrolled.
- Zero API Markup (BYOK): Connect your own official Meta WhatsApp API, Brevo, OpenAI, or Vapi keys. KelBrix charges purely for workflow orchestration—never taxing message volume or calling minutes.
- Integrated B2B Discovery: Extract verified company emails, phone numbers, and WhatsApp indicators directly from Google Maps and web search listings.
- Sovereign Data Control: Unlimited single-click CSV/JSON exports with zero data lock-in or per-contact penalties.
- Reseller Architecture: Multi-tenant Agency and Enterprise White-Label tiers supporting up to 50 client companies under custom domain branding.
KelBrix coordinates admission inquiries, class alerts, and fee payment collections, keeping admin workloads at a minimum.
Platform Highlights & Specifications
Product Specs
Overview
Is KelBrix suitable for coaching institutes?
Yes. Educational and coaching CRM software is built to handle student leads, course inquiry tracking, and class communication. Coaching institutes and test-prep centers use KelBrix to capture student signups from QR code banners, website forms, and landing pages. The CRM immediately logs the student's program preferences, schedules a demo session, and triggers automated WhatsApp or email course brochures. Course coordinators use visual pipelines to guide prospects from Inquiry and Demo Attended to Fees Paid and Enrolled.
KelBrix coordinates admission inquiries, class alerts, and fee payment collections, keeping admin workloads at a minimum.
Key Specifications
Deployment ArchitectureAll-in-One Cloud SaaS / BYOK Options
Pricing ModelFree Plan (100 Leads) • Starter @ ₹999/mo
Key IntegrationsWhatsApp API/Web, Gemini AI, Bland, Brevo, Razorpay
Target IndustriesSalons, Real Estate, Clinics, Agencies, Coaching
Scraper Sandbox
Try Scrape Leads in Your Niche Instantly
Enter any search niche and city below to run a real-time extraction simulation and preview direct client data.
Auto-Claiming Engine
0 Sec Lead Lag
B2B Lead Auto-Claiming & Rep Assignment Rules
Automatically distribute incoming leads from Google Maps, WhatsApp, and Web Forms to sales reps instantly.
Google Maps Real Estate Scraped Leads
locality match
Source: Google Maps ScraperAssignee: Mumbai Real Estate Desk
Active
WhatsApp Inbound Auto-Claim
round robin
Source: Meta WhatsApp Cloud APIAssignee: Sales Rep Pool (3 Reps)
Active
High-Intent Web Form Routing
source routing
Source: Website Pricing Contact FormAssignee: Senior Enterprise AE Desk
Disabled
Security Audit Log
SOC2 / ISO Compliant
Enterprise Audit Trail & Activity Logging Hub
Real-time immutable security logs tracking team member logins, lead exports, deal stage changes, and API key rotations.
Exported 142 Leads to Sovereign CSV
alex.admin@kelbrix.com (Workspace Admin)•IP: 49.207.210.14
Moved Lead "Apex Realty" -> Qualified
sarah.sales@kelbrix.com (Sales Manager)•IP: 103.22.140.5
Generated New Bearer Token (KB_SECRET_KEY)
dev.team@agency.com (API Integration)•IP: 14.143.22.9
Successful 2FA Sign-In
alex.admin@kelbrix.com (Workspace Admin)•IP: 49.207.210.14
Feature breakdown
Accelerate Student Intake with Built-in Educational CRM
Streamline batch notifications, manage payment collections, and coordinate course inquiries.
Inquiry QR Forms
Place QR scan codes on flyers, banners, and brochures. Let prospective students submit program inquiries in seconds.
Auto Brochure Sharing
Send course details, syllabus PDFs, and fee structures automatically via WhatsApp template rules.
Demo Booking Engine
Let students book demo class seats from digital cards. Send automated calendar alerts and location maps.
Multi-student Broadcasts
Send announcement notifications, batch schedules, and exam updates to entire student batches on WhatsApp.
UPI Fee Collection
Send automated fee payment links. Students tap to open UPI apps (GPay, Paytm, PhonePe) to complete payments.
Support & SLA Routing
Route course inquiries or queries to coordinators based on subjects, tracking resolution time SLAs.
Target solutions
How Coaching Institutes Run Admissions on KelBrix
See how test-prep centers, skills academies, and schools automate admissions communication.
Test Prep Centers
Problem:
Student leads from digital campaigns do not receive syllabus details quickly, booking demo tests late.
Solution:
Automatically email course catalogs and WhatsApp confirmation templates for free demo tests.
Features Used:
Auto-brochure triggers, calendar scheduling, pipeline status checks
Outcome:
Convert 50% more cold signups to demo test attendees in under 7 days.
Professional Training
Problem:
Marketing corporate training packages to local businesses requires manual email lookup and calls.
Solution:
Extract corporate email lists using the Lead Finder and run cold outreach drip sequences.
Features Used:
Google Maps Lead Finder, bulk email drips, task reminders
Outcome:
Secure 10 new corporate training batches monthly with automated outreach.
Language Schools
Problem:
Processing course registrations and collecting fees manually results in admin errors and late payments.
Solution:
Create digital cards with payment links, triggering course setup upon payment updates.
Features Used:
UPI payments, webhook triggers, visual dashboard status
Outcome:
Save 15 hours of manual bookkeeping weekly and reduce late fees to zero.
Value comparison
Why Choose KelBrix CRM for Coaching Admissions?
Compare KelBrix's flat-rate institute workspace with disjointed administrative tools.
| Business Need | Separate Industry Tools | KelBrix Platform |
|---|---|---|
| Batch Communications | Bulk messaging gateways (Requires code setups) | Included natively in CRM |
| Admission Lead Tracking | Manual Excel sheets (leads get lost) | Visual CRM pipelines |
| Fee Invoicing | Separate invoice software (Rs. 1,000/mo) | GST invoicing & payment links |
| Demo Bookings | Booking calendar plug-ins (Rs. 500 - 1,200/mo) | Included calendar integrations |
| Reseller Margin Tiers | High tool overhead per student database | Flat rate per admin seat |
Interactive Playbook
Simulate Your Outreach Automation
Click a scenario to see how KelBrix automatically routes leads and launches WhatsApp outreach campaigns.
How does it work?
Click a workflow query to simulate how KelBrix replaces manual marketing tools.
KelBrix AI Advisor
OnlineInstead of copying numbers and chatting manually, KelBrix logs all conversations. You can sync your personal Web WhatsApp in 10 seconds or connect the official Meta API. Sales reps chat directly inside the shared CRM, and automations trigger follow-ups on template rules.
Outreach & Lifecycle Pipeline Flow
1. Lead Captured
Prospect scans digital visiting card or submits a form
2. Auto WhatsApp Message
Saves contact, triggers greeting brochure instantly
3. Rep Pipeline Routing
Leads automatically assigned to available sales reps
4. Systematic Follow-up
Auto-reminders trigger until prospect responds
Got questions?
Coaching CRM Frequently Asked Questions
Common queries regarding course categories, batch alerts, fee setups, and parents contact logs.
Can I send homework or batch updates in bulk?
Yes. KelBrix supports campaign broadcasts. You can filter student databases by batches and send class alerts, syllabus sheets, or homework updates via WhatsApp.
How do students pay their course fees?
You can generate a GST-compliant invoice with custom UPI payment buttons. Students can pay using GPay, PhonePe, or Paytm with zero transaction markup fees.
Does it track parent contact details?
Yes. Lead profiles include custom fields, allowing you to log parent names, alternative contact numbers, email IDs, and communication logs on the same record.
Can I trigger automated fee reminders?
Yes. You can configure automation rules to send automated WhatsApp and email reminders to students 3 days before their monthly fee due dates.
Is student database data secure?
Absolutely. KelBrix is built on top of high-performance encrypted Turso SQLite databases. You have absolute data privacy, role-based controls, and security audit logs.
Pricing & Plans
Simple monthly subscription with zero hidden markups
Start free with the digital business card and CRM. Upgrade when you are ready to scale with WhatsApp broadcasts, campaign automation, team workspaces, or white-label reseller support.
Zero-Markup BYOK AI Support
0% API Markup Savings
BYOK Sovereign Engine
Calculate Your BYOK Savings vs. Legacy SaaS
See how much you save by connecting your own Meta WhatsApp API and AI calling keys with zero platform markup.
Estimated Annual Savings$6,240Saved every year with KelBrix BYOK
15,000 / mo
1,00050,000100,000
1,000 mins / mo
100 mins5,000 mins10,000 mins
Monthly Communication Bill Comparison
Marked-Up Legacy Platforms$705 / mo
Includes 200%-300% SaaS per-message & per-minute markup
KelBrix BYOK (Direct Provider Cost)$185 / mo
⚡ 100% Direct billing with Meta & Vapi — Zero platform tax
Monthly Net Savings$520 / mo
Start BYOK Free →Currency
Free entry
Free
Start with one free digital card, free CRM for the first 100 leads, and an AI Studio trial to test real demand. Printed physical NFC cards are available separately as a paid add-on.
Freeforever
1 digital card + AI Studio trial
- 1 User
- AI Studio trial
- 1 Digital Card
- 1 active AI Voice Chatbot (up to 100 leads)
- 100 free B2B Lead Scraper credits
Included Features
WhatsApp-First Drip & Follow-up Automations
Google Maps B2B Lead Extractor
30-Day AI Social Content Calendar
AI Voice Telephony & Auto-Calling
Zero-Markup BYOK Architecture (0% API Markup)
Multi-Tenant Agency Client Portals
Custom Domain White-Label Branding
Company seat
Starter
The value seat for company users who need CRM, WhatsApp-ready follow-up, email, AI calling, attendance, automation, and AI Studio without bundled provider markups.
$15/ month
3 Team Seats Included
Customize Seats & Add-ons
Min 3
Min 1
3 users, 3 Digital Cards total.
- 3 paid user seats selected
- 2,000 AI Credits
- 3 Digital Cards (1 per user)
- 1 active AI Voice Chatbot per paid seat
- Add-on Lead Scraper credits available
Included Features
WhatsApp-First Drip & Follow-up Automations
Google Maps B2B Lead Extractor
30-Day AI Social Content Calendar
AI Voice Telephony & Auto-Calling
Zero-Markup BYOK Architecture (0% API Markup)
Multi-Tenant Agency Client Portals
Custom Domain White-Label Branding
Pro Growth
Pro Growth
For scaling businesses needing 3 Workspaces, up to 10 Team Seats, UNLIMITED Auto-DM triggers, 1,000 B2B Google Leads/mo, and AI Voice Calling.
$39/ month
10 Seats + 3 Workspaces + Unlimited Auto-DM
Customize Seats & Add-ons
Min 10
Min 5
10 users, 50 Digital Cards total.
- 10 paid user seats selected
- 10,000 AI Credits
- 50 Digital Cards (5 per user)
- 3 active AI Voice Chatbots included
- 1,000 B2B Lead Extractor credits/mo
Included Features
WhatsApp-First Drip & Follow-up Automations
Google Maps B2B Lead Extractor
30-Day AI Social Content Calendar
AI Voice Telephony & Auto-Calling
Zero-Markup BYOK Architecture (0% API Markup)
Multi-Tenant Agency Client Portals
Custom Domain White-Label Branding
Power Add-ons & Modular Expansion
Supercharge Your Sales Stack with Specialized Add-ons
Add modular capabilities to any plan without upgrading your core tier subscription.
WhatsApp E-Commerce Suite
Automated Catalog & Shop
High Growth
Transform Web WhatsApp & Meta Cloud API into a high-converting store. Sync product catalogs, collect payments, and automate shipping.
- Interactive WhatsApp Catalog & In-Chat Shopping Cart
- Instant UPI, Razorpay & Stripe Payment Links
- Live Shiprocket Courier Dispatch & Tracking Alerts
- Automated Abandoned Cart Drip Recovery Sequences
Monthly Add-on$29 / month
Explore SuiteB2B Lead Scraper Credits
Google Maps Discovery
Lead Booster
Extract verified business leads by city and niche on demand. Scrape phone numbers, decision maker emails, and addresses.
- Google Maps Business Directory Lead Extraction
- Verified GST, Phone, Email & Website Discovery
- 1-Click Auto Sync directly into WhatsApp CRM Pipelines
- Never-Expiring Lifetime Credit Booster Packs
Booster Packs From$10 / 1,000 leads
Extract Leads0% Platform Markup
Direct billing with Meta & Vapi
Secure Encrypted
Razorpay & Stripe 256-bit SSL
GST Invoicing
100% Tax Credit Eligible
Cancel Anytime
No locked contracts or fees
Need a custom plan? Contact sales for enterprise-grade features and custom user, card, or client limits.
Ready to optimize?
Streamline Your Admission Funnel Today
Publish QR inquiry forms, configure batch communication templates, and automate fee collections from one dashboard.